Exceptions into the REF policy
Contact the Open Access Team to talk about specific papers.
If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to talk about specific documents.
If you fail to get your last accepted manuscript inside the needed period (see whenever can I upload to RPS?), this exclusion may use. You should make all reasonable efforts to get hold of the manuscript from the corresponding author, from your other co-authors, or from the publisher if you are not the corresponding author. Contact the Open Access Team to go over specific documents.
Where you will find legal barriers to making a manuscript available access through a repository, or perhaps the writer’s identification has to be protected (because depositing the paper would place the writer or even the institution at an increased risk), these exceptions may use. Contact the Open Access Team to go over particular documents.
Many journals are compliant aided by the policy. In which a log doesn’t comply, since it will not enable available access in a repository within year (REF panels A and B) or 24 months (REF panels C and D) of book, or does not enable available access in a repository after all, the writer is motivated to consider posting in an alternate journal. An exception applies if the author still wishes to publish in the chosen journal, and considers that it is the most appropriate publication for the work.
After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?). It will likely be made access that is open the embargo duration, where that is allowed.
Should your paper contains third-party content for which available access liberties is not given you’ve got the solution to upload the written text by itself. Nonetheless, the REF policy recognises that the content that is third-party be important to the book, and permits an exception should this be the scenario. You ought to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that the paper includes third-party content and really should never be made access that is open.
Papers accepted for book from 1 April 2016 to 31 March 2018 will likely be qualified to receive distribution to your REF when they had been deposited within an available access repository within 3 months of very first publication that is online. Papers accepted following this date should be deposited within an available access repository within 90 days of acceptance. Nevertheless, this exclusion relates to outputs accepted after 1 April 2018 that have been deposited within 3 months of very first publication that is online maybe perhaps maybe not within 3 months of acceptance.
This exclusion may just be reproduced in specific extenuating circumstances, as an example in situations of extensive leave. Contact the Open Access Team for advice.
RPS and UCL Discovery
RPS (Research Publications provider) is UCL’s magazines administration system. Information on magazines are entered or imported manually into writers’ pages in RPS, and utilized in IRIS instantly. Where your final accepted manuscript was uploaded it really is prepared because of the Open Access Team and made obtainable in UCL Discovery in accordance with the publisher’s conditions and terms.
See our guides for assistance with handling your magazines in RPS. If you should be not able to log on to RPS, contact firstname.lastname@example.org.
UCL Discovery is UCL’s available access repository, showcasing and access that is providing UCL research magazines.
All outputs should be uploaded to UCL’s Research Publications Service (RPS) to meet the requirements of the REF open access policy, UCL’s publications policy and UCL’s policy on thesis deposit. They will then be prepared because of the Open Access Team and made freely obtainable in UCL Discovery based on the publisher’s conditions and terms.
Various kinds of publication could be uploaded to RPS and made access that is open UCL Discovery in line with the publisher’s conditions and terms, including articles and conference documents, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.
Datasets, numbers, posters, pc computer help writing paper software, models and comparable outputs should be deposited when you look at the UCL Research Information Repository.
If you cannot sign in into other UCL sites (such as UCL Moodle) there might be problem together with your UCL password. See MyAccount – managing your UCL password.
Should your password is taking care of other UCL web sites, contact email@example.com.
RPS identifies magazines by kind (eg. meeting paper). In certain instances, you may want to improve the kind (eg. from meeting paper to conference abstract). The book kind appears towards the top of the record that is full RPS. You will notice a pencil that is small beside the production kind. Simply Simply Click upon it, and will also be in a position to pick a unique type; then save your valuable changes.
In cases where a book will not display in chronological purchase in RPS and IRIS, the likelihood is that the reporting date field in RPS isn’t populated. Click the name associated with the publication in RPS to look at its complete record. In the event that reporting date field towards the most notable right is blank, click in the pencil symbol to include the book date, then conserve. The IRIS that is corresponding record update immediately.
In the event that you create a fundamental record for the paper when it’s accepted (see our guide Record a publication in your RPS profile), and the full record is later brought in into RPS from an outside database like Scopus or online of Science, the two records should merge immediately. If this will not happen, contact the Open Access Team therefore we shall merge the duplicate documents for your needs.
See our guide Upload your book to RPS. The Library’s e-theses pages explain how exactly to upload a doctoral research e-thesis. For help uploading files, contact the Open Access Team.
In the event the “manuscript” is an accumulation of files, you don’t need to produce a solitary pdf. It is possible to upload all of the files that are relevant, or as being a zip file.
See our guide ORCID for UCL researchers. For those who have any dilemmas producing an ORCID ID, contact the Open Access Team.
You are able to offer another person in UCL staff delegate liberties to control your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Go into the surname of one’s delegate, then choose their name through the drop-down package that may appear. Click ‘Enter’, then ‘Save’.
Magazines listings can be exported from RPS and embedded in other websites. These listings are chronological, in line with the reporting date in RPS. In the event that date is incorrect or lacking you’ll upgrade it: see My publications are not showing up in date purchase. Just how can this be fixed?